RTI

 

 

RIGHT TO INFORMATION ACT-2005

Dr. (Major) Anita Joon

Principal

Maharishi Dayanand Government Girls College Dadupur Roran, Karnal

 

YOU HAVE RIGHT TO ASK ANY INFORMATION FROM US. YOU ARE MOST WELCOME.

PARTICULARS OF ORGANISATION INCLUDING FUNCTIONS

ORGANISATIONAL STRUCTURE DIAGRAM

POWERS AND DUTIES OF OFFICERS/EMPLOYEES

RULES, REGULATIONS, INSTRUCTIONS FOR DISCHARGE OF FUNCTIONS

DIRECTORY OF OFFICERS/EMPLOYEES

OTHER USEFUL INFORMATION

LIST OF STATE PUBLIC INFORMATION OFFICERS

PROCEDURE/ NORMS SET FOR DECISION MAKING PROCESS ND DISCHARGE OF FUNCTIONS

 

Disclaimer

The information made available on this portal is as provided by the Government Organisation concerned.

 

 

PARTICULARS OF ORGANISATION

Maharishi Dayanand Government Girls College, Dadupur Roran is a government higher education institution established in the year 2018 with the objective of providing quality higher education to the girl students of the surrounding rural and semi-urban areas. The college is affiliated with Kurukshetra University, Kurukshetra, and functions under the administrative control of the Department of Higher Education Haryana, Government of Haryana.

The institution is located at Dadupur Roran in District Karnal, Haryana, and operates as a public educational institution dedicated to the academic, cultural, and overall development of female students.The primary functions of the college include providing undergraduate education in various streams such as Arts and Commerce in accordance with the curriculum and academic regulations prescribed by Kurukshetra University. The college is responsible for conducting regular teaching, internal assessments, examinations, and evaluation processes as per the rules of the affiliating university and the Department of Higher Education, Haryana. In addition to academic instruction, the institution organizes seminars, workshops, extension lectures, and co-curricular activities to enhance students’ intellectual growth and practical knowledge. The college also promotes participation in sports, cultural programmes, National Service Scheme (NSS), Youth Red Cross, Women Cell, National Cadet Corps (NCC) Army Wing and other student development activities to ensure the holistic development of learners.

The duties of the college include maintaining academic standards in teaching and learning, implementing government policies related to higher education, and ensuring transparency and accountability in administration. The institution also provides various student support services such as scholarships, academic counselling, career guidance, and skill development opportunities. Through these functions and responsibilities, Government College for Girls Jundla aims to empower young women through education and contribute to the social and educational advancement of the region.

FUNCTIONS OF THE OFFICE OF MAHARISHI DAYANAND GOCERNMENT GIRLS COLLEGE DADUPUR RORAN, KARNAL

In Maharishi Dayanand Government Girls College Dadupur Roran, Karnal various committees are constituted every academic session to ensure the smooth functioning of academic, administrative, and student-related activities. Each committee is headed by a convener who is responsible for planning, coordination, implementation, and monitoring of the activities assigned to that committee. Convener of each committee is an official of the rank of Assistant/Associate Professor. These committees  are as follows:

Academic & Student Discipline

1. Chief Proctor /Senior Tutor – Oversees student conduct, looks into complaints, and coordinates proctorial/tutor activities to maintain campus discipline.

2. Discipline Committee – Enforces code of conduct, manages disciplinary cases, and maintains order during classes and events.

3. Co-Curricular Activities Committee – Plans and conducts cultural, literary and extension activities beyond academics.

4. Sports Activities Committee – Organises sports events, encourages student participation, and coordinates with sports authorities.

5. Anti-Ragging Cleanliness of Campus Committee – Prevents ragging, creates awareness, and monitors cleanliness and decorum.

6. Grievance Redressal Committee (For Students) – Receives and resolves student grievances related to academics, behaviour, or facilities.

7. Internal Complaint Committee (Regarding Staff Students) – Handles complaints of sexual harassment and ensures a safe work and study environment as per POSH guidelines.

8. Women Cell Sexual Harassment – Spreads gender-sensitisation, supports women students and staff, and assists in handling harassment-related issues.

9. Cleanliness Committee – Monitors overall cleanliness of classrooms, offices and campus, coordinates with housekeeping/outsourcing.

Academic Administration & Quality

10. Library Committee – Oversees book procurement, library rules, student access, and improvement of library services. [1]

11. Time Table Workload Committee – Prepares class timetables, allocates workload to teachers, and resolves clashes. [1]

12. Internal Assessment Committee – Ensures timely conduct, compilation and record-keeping of internal assessment marks. [1]

13. Exam Form Theory Practical Marks Upload Committee – Facilitates exam form filling, collection, and uploading of internal/practical marks to the university portal. [1]

14. University Affairs Committee – Liaises with university regarding registration returns, results, exam-related correspondence and lecture shortage matters. [1]

15. IQAC/ NAAC/ API Committee – Coordinates quality assurance activities, prepares NAAC-related documents, and maintains API/academic records of teachers. [1]

16. AISHE Committee – Collects institutional data and submits the All India Survey on Higher Education report. [1]

17. NIRF Committee – Compiles data and coordinates activities required for NIRF ranking submission. [1]

18. Research and Development Committee – Encourages research culture, guides on projects, publications, and research-related activities. [1]

19. IDP Committee – Prepares and monitors Institutional Development Plan and related initiatives.

Student Support, Clubs & Extension

20. Alumni Association Committee – Maintains alumni database, organises alumni meets, and engages alumni in institutional development.

21. National Service Scheme (NSS) Committee – Plans NSS activities, camps, and community outreach programmes.

22. NSS Advisory Committee – Provides overall guidance and review of NSS activities and policy decisions.

23. Youth Red Cross (YRC) /First Aid Committee – Organises blood donation camps, first aid training and health-awareness programmes.

24. Placement Cell Internship Committee – Coordinates campus placements, internships, career counselling and industry interaction.

25. Mentor-Mentee Group Committee – Implements mentoring system, assigns mentors and monitors mentee progress and counselling.

26. Eco Club /Nature Interpretation Cell/ Celebration of Important Days/ Any Other Activities/ Anti-Drug Committee – Conducts environmental awareness, plantation, important days’ celebrations and anti-drug campaigns.

27. Green Initiative Club (Audit Report Preparation) – Works on green campus initiatives, energy/water audits and related reports.

28. Yoga Club Committee – Promotes yoga, organises yoga sessions and related wellness activities.

29. Earn While You Learn Committee – Facilitates small, paid campus-based work opportunities for students to support learning and income.

30. SC Cell Committee – Looks after welfare, grievances and reservation-related issues of Scheduled Caste students.

31. OBC Cell Committee – Addresses welfare and support issues of OBC category students. [1]

32. S.C. Scholarships Committee – Coordinates applications, verification and disbursal process for SC scholarships.

33. Other Scholarships Committee – Handles other government and private scholarship schemes and documentation.

34. PAN Card Related Works Committee – Assists students/staff in PAN card related processes and camps.

35. Bus Pass Voter Card Road Safety Traffic Interpretation Cell Committee – Facilitates bus passes, voter card drives, and conducts road safety awareness.

36. NSS/YRC/Other Outreach related Committee “PRAYAS” – Conducts specific outreach/awareness activities under the PRAYAS initiative as defined by the college.

Finance, Purchases & Office

37. Bursar – Manages college accounts, receipts, payments and financial records.

38. Income Tax Committee – Looks after TDS, income tax deductions and related statutory compliance.

39. Purchase Committee – Processes indents, obtains quotations, and finalises purchase of equipment and materials as per rules.

40. Establishment Committee – Handles office establishment work such as HRMS, correspondence, salary and service records coordination.

41. Verification Committee– Verifies student documents for admissions, scholarships and other official purposes.

42. Stock Verification Committee – Conducts physical verification of stock, furniture, equipment and maintains related registers.

43. Building Committee – Plans and monitors building maintenance, repairs and new construction proposals.

44. Outsourcing/ HKRN Committee– Coordinates with outsourced staff/agency (HKRN) and monitors their deployment and work.

45. Staff Club Committee – Organises welfare, recreation and social functions for teaching and non-teaching staff.

IT, Records & Infrastructure Services

46. IT Computer CCTV Web Updation Committee – Maintains IT infrastructure, CCTV functioning and updates the college website.

47. ERP Committee – Implements and monitors ERP modules (admission, fee, exam etc.) and resolves related issues.

48. Water Supply Committee – Ensures proper water supply, drinking water quality and repairs of related infrastructure.

49. Biometric Attendance Committee – Manages biometric attendance machines, data and related issues.

50. Time Table Workload Committee – (already mentioned above) also coordinates classroom/room utilisation with infrastructure.

51. Right to Information (RTI) Committee – Processes RTI applications, prepares replies and maintains RTI records.

52. Court Cases Committee – Coordinates with advocate/department regarding court cases involving the college.

53. Legal Literacy Committee – Conducts programmes on legal awareness among students (rights, duties, constitutional values).

Admissions, Publicity & Publications

54. Admission Committee – Manages entire admission process, merit lists, counselling and seat allocation.

55. Printing Stationary Publicity Press Release Committee – Looks after printing of forms, prospectus, banners and preparation of press releases and publicity material.

56. College Magazine Committee – Collects articles, edits and brings out the college magazine.

Student Welfare, Events & Facilities

57. Refreshment Tent-Light-Sound-Photography Prizes Canteen Committee – Arranges refreshments, tents, sound system, photography and prize distribution logistics for events; coordinates canteen functioning.

Specialized / Other Committees

58. National Service Scheme (NSS) Committee –  organises regular activities and NSS camps.

59. ITI Apprentice Committee – Deals with ITI apprentices engaged in the college, their work allocation and documentation

 

ORGANISATIONAL STRUCTURE DIAGRAM

Principal

Departmental Heads (Subject wise)

Assistant/Associate Professors

Group-C Employees

Group-D Employees

Outsourcing/HKRN Employees

 

POWERS AND DUTIES OF OFFICERS/EMPLOYEES

Sr. No.	Name	Convener	Committees
1.	Dr. Anil Saini	Convener	College Council, Chief Proctor Senior Tutor, Discipline, Internal Assessment, IQAC/ NAAC/ API, IT/ Computer /CCTV/ Web Updation, Time Table Workload, Building Committee, Research and Development , Extension Lecturer Committee, Anti-Ragging Cleanliness of Campus, Institutional Development Program
2.	Sh. Sunil Kumar	Convener	Bursar, Right to Information (RTI), NIRF, ERP Committee, Verification Committee, OBC Cell, Stock Verification Committee, PAN Card Related Works, Grievance Redressal Committee (For Students), PRAYAS
3.	Sh. Ram Niwas	Convener	Alumni Association, Taxation Committee, Court Cases, Immovable Property, Co-Curricular Activities, Refreshment/Tent-Light-Sound-Photography/Prizes/Canteen/ B.C. Scholarships
4.	Sh. Rajesh Kumar	Convener	Library, Electricity, Placement Cell/Internship, Mentor-Mentee Group, Outsourcing/HKRN, SC Cell, NTF
5.	Satish Kumar	Convener	Printing/Stationary/ Publicity/ Press Release, Establishment, Legal Literacy, University Affairs, Youth Red Cross (YRC), First Aid, Admission Committee, College Magazine, Staff Club, ITI Apprentice, Other Scholarships
6.	Sh. Subash Chand	Convener	Exam Form Theory Practical Marks Upload, AISHE, Driving Licence Passport, Earn While You Learn, S.C. Scholarships
7.	Sh. Ashish Sangwan	Convener	Movable Property, NCC Army Wing, Eco Club/ Nature Interpretation Cell/ Celebration of Important Days/ Any Other Activities/ Anti Drug, Yoga Club Committee
8.	Dr. Gulshan Mehra	Convener	Green Initiative Club (Audit Report Preparation)

 

RULES, REGULATIONS FOR DISCHARGE OF FUNCTIONS

Service Rules (Govt. Colleges Section)

-Haryana Civil Services Rule, 2016 (amended time to time)

- Haryana Educational College Cadre (Group B) Service Rules, 1986 [Amended up to 2025] – Recruitment, promotions, seniority for teaching/non-teaching staff.

- Haryana Education (College Cadre) Group C Service Rules, 1986 – Non-teaching field staff.

- Haryana Education Directorate (HQ & Field) Class III Service Rules, 1974.

- Rules for NCC Whole-Time Staff in Colleges. [1]

- Haryana Affiliated Colleges Pension/Contributory Provident Fund Rules (amended 2025).

Financial & Administrative Rules

- Punjab Financial Rules (PFR) Volume I & II (Haryana Adaptation) – Budget, purchases, audits.

- General Financial Rules (GFR) 2017 – Procurement, grants (applicable via HED circulars).

- Haryana Affiliated Colleges Rules, 2006 – Affiliation, conduct, grants, infrastructure.

-Education Code

Academic & Operational Guidelines

- Guidelines for Self-Financed Courses in Govt. Colleges (updated 2022+).

- Guidelines for Opening New Degree Colleges (annual deadlines, infrastructure norms).

- UGC Guidelines (adopted): Ban on Plastic, NAAC/NIRF/AISHE compliance, workload, attendance.

DIRECTORY OF OFFICERS/EMPLOYEES

Contact Addresses

                                                                      Website: http://gcgjundla.ac.in/

Sr. No.	Name	Designation	Mobile No.
1	Dr. Anita Devi	Principal	9416484167
2	Dr. Anil Saini	Associate Professor (Math)	9813671704
3	Sh. Sunil Kumar	Assistant Prof. (Commerce)	7206275075
4	Sh. Ram Niwas	Assistant Prof. (Commerce)	9729278522
5	Sh. Subash Chand	Assistant Prof. (Physics)	9068768418
6	Sh. Rajesh Kumar	Assistant Prof. (Economics)	9467970463
7	Sh. Satish Kumar	Assistant Prof. (Hindi)	8168615499
8	Dr.GulshanMehra	Assistant Prof. (Geography)	8307209331
9	Dr. Ashish Sangwan	Extension Lect. (English)	9065700007
10	Mr. Anand	Assistant	7027229213
11	Mr. Rinku	L.A	9992135292
12	Mr. Sumit	Peon	9467008925
13	Mr. Ashish	Peon	9306130351
14	Sh. Sachin	Peon Cum Chowkidar (H.K.R.N)	8950424225
15	Sh. Sharvan	Chowkidar (H.K.R.N)	9996880275
16	Sh. Randhir Singh	Chowkidar (H.K.R.N)	9416261953
17	Sh. Jasbir Singh	Chowkidar (H.K.R.N)	9813977870
18	Sh. Ravi	Sweeper (H.K.R.N)	9896982371
19	Sh. Amit Shamra	Mail (H.K.R.N)	9896662718

 

OTHER USEFUL INFORMATION

1.	Related to seeking information	A person who desires to obtain any information under The Right to information at shall make a request in writing or through electronic means in English or Hindi with the prescribed fees to the concerned public information officer.   In case of denial of information the applicant can make an appeal to the first appellate authority within prescribed period.
2.	Related to any other information related to college	Please visit the college website www.gcgjundla.ac.in

 

LIST OF STATE PUBLIC INFORMATION OFFICERS

Sr No.	Name	Role
1.	Dr. Anita Devi, Principal	First Appellate Authority
2.	Sh. Sunil Kumar, Assistant Professor, Commerce	State Public Information Officer (SPIO)
3.	Sh. Satish Kumar, Assistant Professor, Hindi	Assistant State Public Information Officer (ASPIO):

 

PROCEDURE/ NORMS SET FOR DECISION MAKING PROCESS ND DISCHARGE OF FUNCTIONS

The decision-making process is hierarchical and committee-driven as per Directorate of Higher Education guidelines and university statutes. The Principal exercises executive authority for day-to-day administration, chairs the College Council for policy decisions like workload and events, and approves resolutions from specialized committees (e.g., Admission, Purchase) where conveners conduct meetings, record minutes, and implement actions. IQAC handles quality matters, with escalation to DHE Panchkula and Kurukshetra University for major issues, ensuring transparency through recorded minutes and compliance with Punjab Financial Rules.  The norms set are according to the rules and regulation provided by the higher authority’s time to time in performing all the functions related to college administration.